User:Ariyen/Bylaws/DPA

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Divisional Powers Act

Pretext

The Divisional Powers Act is the formalisation in writing of the Division Director’s of UCIP’s authority, in regards to daily operational authority, and pre-described boundaries of the Divisional remit.

This act merely formalises un-written agreements from the past eleven years, in regards to the Division Commander’s role within UCIP, and in so doing, allows for strict measures and controls of the Division Commander’s of UCIP. This document will create safeguards and democratic accountability of the Division Commander’s to the membership of UCIP, and to the Presidential Office.

Article 1 – Official Duties

The Division Commander’s of UCIP are responsible for one of the three main divisions of UCIP. These are:

  • Star Trek Operations
  • Independent Simming
  • Services & Administration

The Division Commanders (referred to hence as DivComs) are the managers of these operational divisions, with a broad remit of responsibility within them. This remit includes, but is not restricted to:

  • Promotions
  • Awards & Appointments
  • SIM management
  • Disciplinary action
  • Internal Division Policy
  • SIM Lead monitoring, appointment, dismissal and training
  • Recruitment & Advertisement of given division
  • Creation, maintenance & participation in an In Character universe (where applies)

The Division Commander’s remit is not restricted merely to their division however, as they have a broader responsibly to UCIP in general. The Division Commander is a member of the Senior Staff of UCIP, which is charged with maintaining UCIP in general and supporting the President & Vice-President in their official duties.

These duties are, but not restricted to:

  • Staff votes
  • Policy discussion
    • Policy creation

Presidential supervision

  • Behavioral Issue management
  • Advisory Body to President

Article 2 – Disciplinary Authority

The DivCom has the authority within their own division to deal with any issue at any level within the Division. Almost all disputes are settled at this level of authority, with the rare exception being passed up to the President. All major behavioral issues are automatically passed to the President.

The Division Commander has the authority to remove or revoke any and all privileges and duties extended to any member of their division, within reasonable limits, in accordance to a disciplinary action.

Any and all actions must be clearly documented and submitted to their divisional command list for archival reference purposes.

These actions must also be in accordance with the established “Chain of Command”, whereby the SIM Lead and/or Section Manager has failed to deal with this incident locally. This is unless of course this incident involves the division as a whole, or is an incident that involves 2 different divisions.

Article 3 – SIM Oversight

The Division Commander is responsible for every SIM under his/her charge. Their duties involve the oversight of SIM management and performance. The Division Commander will appoint Section Managers to oversee a small number of these SIMs on their behalf, and these managers will report directly to the Division Commander. (See Section 6 for details on Section Manager.)

The Division Commander approves all SIM Lead appointments and removals within his/her division. However, if the DivCom so chooses, he can allow his section managers the autonomy to do this by themselves, with merely notifying the DivCom of the action. However, the DivCom remains responsible for SIM Lead appointments & removals, regardless of who makes them.

The Division Commander approves all requests for formation of new SIMulations within their division, but final permission for a new SIM must be given by the President. The DivCom also has the absolute authority to dissolve an inactive SIM or a SIM that requires it.

Article 4 – Divisional Appointments

The Division Commander’s themselves are appointed by the President of UCIP International. However, Division staff, defined as anyone working for the division, rather than at the organization level, are at the discretion of the Division Commander.

The Division Commander will appoint their deputy(s), where necessary, but only one may serve on UCIP staff, with the approval of the President or Vice-President. However, the DivCom may appoint any number of Divisional Deputies without referring to the President, provided none of these deputies need to be included as part of the UCIP Staff.

The DivCom also appoints all Section Managers and approves all Deputy Section Manager appointments.

The DivCom may also create and appoint members to special divisional bodies, such as an IC staff body, a special new project group, or any other special commission.

The DivCom can remove any member of their Divisional Staff at any time, providing sufficient reason or cause is given by the DivCom to the individual.

Article 5 – Promotions & Awards

The Division Commander approves all promotions at the O7 and O8 level, whereas Section Managers approve all promotions to O5 and O6. SIM Leaders approve all promotions from O1 to O4.

The Division Commander may present any award up-to and including the Division Commander level, to any member of their division for any reason.

Article 6 – Section Managers

Each Division will have their own name for Section Managers. These are:

  • Fleet Commander
  • Genre Leader
  • Service Department Head

These are appointed by the Division Commander, as outlined above. The Division Commander can create new sections at their discretion, and appoint their staff. Section managers supervise a specific group of SIMs or members on behalf of the Division Commander to maintain a smooth command oversight and authority. Division Commander’s will decide the remit and authority of the Section Leaders, and what specific duties they have within their Division. For example, in TrekOps, the Section Leaders form a staff body which vote on new policies.

Article 7 – Reporting

The Division Commander reports directly to the President of UCIP International, and must submit to any order issued to them by the President acting in their official capacity through the office of the President.

The Vice-President is also a supervising agent in regards to the Divisions, but cannot issue orders to Division Commander’s, merely recommendations or suggestions, through the power of the Office of the President.

Division Commanders are required to submit a quarterly report on the performance of their Division.

Closing

Whilst the Division Commanders of UCIP have wide-ranging powers of oversight, control, appointments, orders and awarding, they must submit to the will of the President/Vice-President, Senior Staff and the Organization membership body at all times. The office is restricted in its activities by strict democratic safeguards. Any action taken by a Division Commander publicly is entitled to be called into question by the President, Vice-President or Senior Staff acting either on their own initiative, or representing the voice of concerned members of the organization.

This in no way impinges on the pre-established authorities & limitations of the offices of the Division Commander and all other offices outlined in the 2008 UCIP Constitution and Bylaws.